Conferencing is rapidly becoming the “new way to do business” on the Internet. HotConference is a feature-rich application that makes your conferencing experience productive, satisfying, and rewarding. Here are some of the main features that make HotConference the most affordable, innovative, and reliable conferencing software available on the Internet today. Click here to watch our presentation movie of the HotConference software! Click on the relevant topic of interest to learn more details. Many options are only available to the owner or moderator of the room and may be 'grayed' out or simply not visible. The owner of the room has several options to enable and disable certain functions to suit their individual requirements. Functions that are usually moderator only are highlighted in red. When you purchase your own conference software, you will need to make some configuration settings prior to downloading the software to your PC. This can be done from your back-office area. Login to the back-office area with the username and password you have been supplied with. Once on this page look for the links listed on the left side of the page and click "Administration Panel". Quick links
ADMINISTRATION PANEL The first page you see is 'My account details'. This page contains some basic information, such as how many registered moderators have been created and also contains your download link to your room(s). Note:- CONFIGURE THE SOFTWARE FIRST BEFORE DOWNLOADING! You can return to this home page at any time by left clicking the 'My account details' button. Left click on 'room settings' to enter the chat room editor. From here you can customize your room(s). Name - This is the name of the room as it will appear in the list of available conference rooms when someone launches the software. Password - Enter a password here if you want to restrict access to your room to people that know the current password that you have set here. Leave blank if you want this room to be constantly open. Description - Enter the text in this box that you wish your visitors to see as a welcome, in the 'text chat' area of the software when they first enter the room. If you do not enter anything here then the text chat area will remain blank. Room Properties - you can select these options to best fit your needs if there is no moderator in the room, and you would would like to keep control of what is going on within the room. Home Page URL - Enter the FULL URL (including http://www.) of the page you wish people to see in the browser window upon entering the room. This is also the page that people will be directed to if they click on the 'Home' button in the software. BRANDING OPTIONS (* this feature is available for members who purchased the private branding option) Logo Image URL - Enter the FULL URL (inc. http://www.) of the path to a logo graphic. This logo will be displayed in the top-left hand corner of the conference room. IMPORTANT! Please make sure that you create your logo in the correct size and format as stated in the software, otherwise your logo will not display properly and may cause an error to develop. Logo Page URL - Enter the FULL URL (inc. http://www.) to the page you want to display when someone clicks the logo in the top left of the conference software. Help Page URL - Enter the FULL URL (inc. http://www.) to the page you want to display when someone clicks the "help" >> "contents and index" option inside the room. LEFT BANNER OPTIONS * this feature is available for members who purchased the private branding option Position - You can have this banner at the top of the software, above the list of members box, or you can have it at the bottom of the software, bellow the "talk now" button. Banner URL - Enter the FULL URL (inc. http://www.) of the path to this banner image. IMPORTANT! Please make sure that you create your banner in the correct size and format as stated in the software, otherwise your banner will not display properly and may cause an error to develop. Page URL - Enter the FULL URL (inc. http://www.) to the page you want to display when someone clicks this banner. Popup text - Mouse over text when someone hovers their cursor over this banner. RIGHT BANNER OPTIONS * this feature is available for members who purchased the private branding option Position - You can have this banner at the top of the software, above the address bar, or you can have it at the bottom of the software, bellow the text chat box. Banner URL - Enter the FULL URL (inc. http://www.) of the path to this banner image. IMPORTANT! Please make sure that you create your banner in the correct size and format as stated in the software, otherwise your banner will not display properly and may cause an error to develop. Page URL - Enter the FULL URL (inc. http://www.) to the page you want to display when someone clicks this banner. Popup text - Mouse over text when someone hovers their cursor over this banner. In your room(s), a moderator can right click on any guest and choose the ban option. You can remove the ban via this "My Ban List" section of your administration panel. Custom header - Enter the FULL URL (inc. http://www.) for the custom header you want displayed in your administration panel. Note that this feature is mostly aimed at distributors of the software. Distributors get their own login page for their clients and this feature allows them to create their own header for that page. Custom footer - Enter the FULL URL (inc. http://www.) for the custom footer you want displayed in your administration panel. Note that this feature is mostly aimed at distributors of the software. Distributors get their own login page for their clients and this feature allows them to create their own footer for that login page. PUBLIC ROOM CUSTOMIZATION - This customization is available for the main hotconference.com public room only. Custom welcome page URL. This is the page your prospects will see while the software loads before logging in we reccomend. (e.g. http://www.hotconference.com/members/YOUR_USERNAME/contact.php) Custom home page URL. This is the page your prospects will see when they click on the public room home button, we reccomend. (e.g. http://www.hotconference.com/members/YOUR_USERNAME/index.php) Custom help page URL, (e.g. http://www.your_domain.com/help.html) Here you can review or edit the list of moderators that you have allowed for your room. Initially there are no moderators listed, so you need to create a new moderator. This is done by left clicking the 'add new moderator' button. In the dialogue box that appears you will see the following fields. Make note of the password that is created. You will use this password to log into your conference room as a moderator. The password is not case sensitive. Password - Here you will see a system generated password, make a note of this password as it will be the one assigned to the user you are about to create. You will notice that there is a 'Generate new' button here. Left click this button to automatically create a new random password for this user. First name, Last Name - Enter the Moderator's First and last name as you want it to appear in the list of moderators shown in "My Room Moderators". E-mail - Enter a valid contact e-mail address for this moderator. When you have completed all the fields in the form, left click on the 'Insert now' button to save these settings. This moderator should now appear in the list of registered moderators. That's it, your configuration is now complete. You can now left click on the 'Home' button and download your software from the general information box on this page. My Distributor Area * this feature is only available for members who purchased the distributor option. Any room created in this area, regardless of room life (amount of time it was created for), will be invoiced to your account. To add a new room owner and to create their room, click on "ADD NEW ROOM OWNER". In the profile editor, fill in all the fields just like you did in your own "My Room Settings" section. Once you have created the new room owner, you will see a series of numbers in front of the person's user name. The actual user name is that number plus the user name you chose. This person will now be able to login his own administration area found at your custom login page IE login.your_domain.com. My Invoices * this feature is only available for members who purchased the distributor option. In this section you can see invoices that are due and/or paid for your resold rooms. CONFERENCE SOFTWARE INTERFACE Login - Left click to log back into the conference room after using the logout option. Logout - Left click to log out of the conference without actually closing the software down altogether. ( NOTE: During normal use of the conference room if you should freeze up, normally using this tab to log out and back in will restore the connection.) Status - Set your status. You can be "online", "away", "question", etc.. Organise rooms - If you have visited many rooms, you might want to organise your rooms. This feature will affect your drop down list on the software login screen. Options - Left click to open the options menu dialogue box. There are five tabbed boxes called 'General Settings', 'Information', 'Sounds', 'Hot Keys', and 'Proxy Settings'. Left click on the relevant tab to see each dialogue box. Exit - Left click to close the software completly. Moderator * You must be logged in as a moderator for the moderator features bellow. Standard - No presentation mode is active. Guests and moderators can use the browser to visit Websites independently of each of other. Follow me - This is the first level of presentation. The presentor can visit pages and activate the whiteboard. Guests see what the presentor sees but they do not control the browser. Soft presentation - Same as follow me mode except that now, the address bar in the browser is not shown to guests. This is great for visiting competitor Websites and content that is not for public access. Medium presentation - We step it up a notch. The address bar is hidden to guests and the text chat is off. This is for instances where you want people to follow the presentation before asking questions or participating. Hard presentation mode - Full screen mode. Guests only see the browser or whiteboard. Desktop sharing - Share your desktop with guests. Only moderators can show their desktop. Drawing - Draw shapes, write, illustrate. You can even use the whiteboard functions directly on a webpage! Just like a standard browser, you can have favorites, navigation, etc.. Here you can open your private messages history, clear the text chat window for everyone (moderator only function), save the text chat box as a txt file, and you can also change your text chat font and color with the 'options' feature. Activate or de-activate your webcam, and select the quality. Toggle the bottom status bar on or off. Contents and index - Left click to access the help files. Home page - Left click to return to the browser home page. About - About the software. Included is the name of the person who sent you here. If you used the link provided in your administration panel's "My customizations", that member's user name will show.
Above is the address bar. You have the standard back, forward, stop, refresh, and home options. Notice the SYNCHRONIZE button. That contains the moderator presentation modes. There is one more option here called 'Video Live Show' mode. When selecting this mode, the moderator webcam is shown in the browser, in large format. Start Recording button * You must be logged in as a moderator for this function. You can record the audio from the room in MP3 format. List of members * You must be logged in as a moderator for this function. You can right click on any member and stop them from speaking, reject them from the room, ban them all together, send a file to that member, send a file to all members, request desktop sharing (to see their desktop), and you can also request one-to-one voice chat. This window shows the webcam of whoever is speaking. You can also use an avatar instead of a webcam by going in 'file' >> 'options' >> 'information'. Controls the microphone and speaker volumes. Press this button to speak. If you are logged in as a moderator, you can check the box next to the button to lock on the talk now function. The main chat window. There is also a 'Private to' option. Select the member from the drop down list, and you can send private messages that only he/she will see. The contents of the whiteboard can be seen by left clicking on the whiteboard tab in the main work area. All members in the room will be able to see the results of another member using the whiteboard. Below are the main options that you have available when using the whiteboard, plus a brief description of how each option works. Pencil - Left click to select pencil mode. When selected hold down left mouse button to draw and let go to stop. Line - Left click to select line mode. When selected hold down left mouse button where you wish to begin the line and move the mouse pointer to where you wish to end the line, then let go. Rectangle - Left click to select rectangle mode. When selected hold down left mouse button to set one corner of the rectangle, then move the mouse pointer to set adjacent corner position, then let go. Rounded rectangle - Left click to select rounded rectangle mode. When selected hold down left mouse button to set one corner of the rounded rectangle, then move the mouse pointer to set adjacent corner position, then let go Ellipse - Left click to select ellipse mode. Works similarly to rectangle mode to create an ellipse of required size and shape. Text - Left click to select text mode. When selected, move mouse pointer to where you wish to insert text and begin typing. Text will appear in the format selected using font style option. Eraser - Left click to select eraser mode. Left click and hold the mouse button to erase anything drawn on the whiteboard by moving the mouse pointer over the area you wish to erase, then let go. Pen style - Left click to select pen mode. From the dialogue box you can change the style of the pen you use. Brush style - Left click to select brush mode. From the dialogue box you can change the style of the brush you use. Font style - Left click to change font style. From the dialogue box you can change the size and style of font used in text mode. Clear drawn objects - Left click to clear only drawn items. Clear paper - Left click to clear the whiteboard completely. Copy to clipboard - Left click to save the current whiteboard contents to the clipboard. Save as - Left click to save the contents of the clipboard on your hard drive for later use.
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